When to Send Save-the-Dates for a Destination Wedding: Expert Planning Guide
Planning a destination wedding is an exciting adventure, but let’s be real—it comes with its own unique timeline and logistics. One of the biggest questions I get as a destination wedding specialist is: When should we send out our save-the-dates? And trust me, getting this right can make a huge difference in ensuring your guests have the best experience possible!
The Magic Number: When to Send Save-the-Dates
For a traditional wedding, sending save-the-dates about six to eight months before the big day works just fine. But for a destination wedding, you’ll want to give your guests more time—ideally 10 to 12 months in advance. Why? Because your wedding isn’t just a single day’s event; it’s an entire travel experience that requires early planning.
Think about it: your guests will need to request time off work, budget for the trip, secure accommodations, and book flights. The earlier they know, the smoother it will be for everyone involved.
What If You’re on a Tighter Timeline?
If you’re planning a destination wedding on a shorter timeline, aim for at least 6 months before your wedding date. While it’s not ideal, it still gives guests time to make arrangements. To make up for the shorter notice, you can send a digital save-the-date or even a personal message letting them know about the upcoming details before the formal cards go out.
What to Include on Your Save-the-Date
Since your guests will be traveling, your save-the-date should include more than just the basics. Be sure to include:
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Your names and wedding date (obviously!)
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The destination (city and country)
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A wedding website with travel details, accommodation options, and itinerary
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A note that a formal invitation will follow
How to Send Your Save-the-Dates
I always recommend sending a physical save-the-date for that personal touch, but a digital version works great, too—especially if you want to make sure guests receive it ASAP. Some couples even opt for a fun video or animated email to get their guests excited!
Bonus Tip: Travel Deals & Group Bookings
If you’re working with a destination wedding planner (like me!), I can help you arrange group rates for resorts and flights. You can include this information on your wedding website so your guests can easily book accommodations at the best price.
Final Thoughts
Sending your save-the-dates at the right time is key to ensuring your destination wedding is a stress-free and joyful experience for everyone. Give your guests ample time to plan, provide them with helpful details, and get them excited for an unforgettable celebration!
Looking for expert guidance to make your destination wedding effortless?
Let’s chat! I’d love to help you create the perfect experience for you and your guests.
Talk to you soon :)
Tonya